{"id":1761,"date":"2011-04-17T13:20:23","date_gmt":"2011-04-17T07:50:23","guid":{"rendered":"http:\/\/sendyoursmiles.com\/articles\/make-dff-segment-readonly-through-security-rules"},"modified":"2011-04-17T13:20:23","modified_gmt":"2011-04-17T07:50:23","slug":"make-dff-segment-readonly-through-security-rules","status":"publish","type":"post","link":"https:\/\/erpschools.com\/erps\/articles\/make-dff-segment-readonly-through-security-rules","title":{"rendered":"Make DFF Segment readonly through Security Rules"},"content":{"rendered":"

Goal:<\/span> Define new DFF segment in Transactions Form and make it read only to Receivables Manager responsibility. All other responsibilities will have access to enter and edit the values and Receivables Manager will have access to only read but not edit and enter the value.<\/p>\n

You cannot make DFF segment read-only through personalization but you can restrict users from changing the value in DFF segment through personalization by displaying error message when they try to save the form.<\/p>\n

Steps:<\/span>
\n1. Define New Segment for DFF in Transactions forms.
\n2. Define Security Rules
\n3. Test it.<\/p>\n

If you are not familiar with enabling the DFF (Descriptive FlexFields) click here<\/p>\n

Define new SEGMENT for DFF in Transactions Form<\/p>\n

Navigation: Receivables Manager >> Transactions >> Transactions<\/p>\n

\"alt\"<\/p>\n

\"alt\"<\/p>\n

click on the box which is enclosed in []<\/p>\n

\"alt\"<\/p>\n

So we have already one segment Available.<\/p>\n

DFF that I have in this form is<\/p>\n

\n\n\n\n<\/colgroup>\n\n\n\n
Title<\/td>\nTransaction Information<\/td>\n<\/tr>\n
Application<\/td>\nReceivables<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

And it has one segment enabled and displayed.<\/p>\n

Navigation: Application Developer >> Flexfield >> Descriptive >> Segments<\/p>\n

\"alt\"<\/p>\n

\"alt\"<\/p>\n

Enter F11 and then fill the information<\/p>\n

: Receivables<\/p>\n

Title: Transaction Information<\/p>\n

Do CTL + F11<\/p>\n

\"alt\"<\/p>\n

uncheck the “Freeze Flexfield Definition”<\/p>\n

\"alt\"<\/p>\n

Click OK<\/p>\n

Now the screen looks like this.<\/p>\n

\"alt\"<\/p>\n

\"alt\"<\/p>\n

Add New Segment by clicking + Icon on the toolbar and enter the following information<\/p>\n

\n\n\n\n<\/colgroup>\n\n\n\n\n\n
Number<\/td>\n10<\/td>\n<\/tr>\n
Name<\/td>\nDEMO<\/td>\n<\/tr>\n
Window Prompt<\/td>\nERP DEMO<\/td>\n<\/tr>\n
Column<\/td>\nATTRIBUTE11<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

Value Set: erp_demo (click here to see how to define value set)<\/p>\n

\"alt\"<\/p>\n

Click open<\/p>\n

\"alt\"<\/p>\n

Check Security Enabled Flag and uncheck the Required flag<\/p>\n

save (CTL+S)<\/p>\n

Close it.<\/p>\n

Close Segments Screen.<\/p>\n

Check the Freeze Flexfield Definition check box<\/p>\n

\"alt\"<\/p>\n

Click OK.<\/p>\n

Save it.<\/p>\n

\"alt\"<\/p>\n

\"alt\"<\/p>\n

Click OK.<\/p>\n

Close this Form.<\/p>\n

Define Security Rules<\/p>\n

Navigation: System Administrator Responsibility >> Security >> Responsibility >> ValueSet >> Define<\/p>\n

\"alt\"<\/p>\n

Click to open<\/p>\n

\"alt\"<\/p>\n

Enter existing value set name erp_demo which we assigned to DFF segment that we defined above.<\/p>\n

\"alt\"<\/p>\n

Click Find<\/p>\n

\"alt\"<\/p>\n

Enter the following information<\/p>\n

\n\n\n\n<\/colgroup>\n\n\n\n\n
Name<\/td>\nerpschools<\/td>\n<\/tr>\n
Description<\/td>\nerpschools.com<\/td>\n<\/tr>\n
Message<\/td>\nerpschools.com demo<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

In Security Rile Elements<\/p>\n

\n\n\n\n<\/colgroup>\n\n\n\n\n
Type<\/td>\nExclude<\/td>\n<\/tr>\n
From<\/td>\nA<\/td>\n<\/tr>\n
To<\/td>\nD<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

Add New record and enter<\/p>\n

\n\n\n\n<\/colgroup>\n\n\n\n\n
Type<\/td>\nInclude<\/td>\n<\/tr>\n
From<\/td>\nDon’t fill anything<\/td>\n<\/tr>\n
To<\/td>\nDon’t fill anything<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

\"alt\"<\/p>\n

Save it.<\/p>\n

Click on Assign Button to restrict this functionality to a specific responsibility. This is optional.<\/p>\n

\"alt\"<\/p>\n

Enter the following information<\/p>\n

\n\n\n\n<\/colgroup>\n\n\n\n\n
Application<\/td>\nReceivables<\/td>\n<\/tr>\n
Responsibility<\/td>\nReceivables Manager<\/td>\n<\/tr>\n
Name<\/td>\nerpschools<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

\"alt\"<\/p>\n

Save and close.<\/p>\n

Testing:<\/span><\/p>\n

To test the changes Navigate to any Receivables Responsibility like US Receivables Manager which has access to Transactions form and query up any record.<\/p>\n

Then navigate to DFF and enter some value for ERP DEMO and save the record.<\/p>\n

Come back to Receivables Manager responsibility and query up the same transaction which you saved above.<\/p>\n

\"alt\"<\/p>\n

Define New ValueSet:<\/span><\/p>\n

\"alt\"<\/p>\n

To assign values to this value set follow the navigation path below and do accordingly<\/p>\n

Navigation: Application Developer >> Flexfield >> Descriptive >> Values<\/p>\n

\"alt\"<\/p>\n

\"alt\"<\/p>\n","protected":false},"excerpt":{"rendered":"

Goal: Define new DFF segment in Transactions Form and make it read only to Receivables Manager responsibility. All other responsibilities will have access to enter and edit the values and Receivables Manager will have access to only read but not edit and enter the value. You cannot make DFF segment read-only through personalization but you […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3,8],"tags":[],"class_list":["post-1761","post","type-post","status-publish","format-standard","hentry","category-articles","category-sysadmin-and-aol"],"yoast_head":"\nMake DFF Segment read only through Security Rules<\/title>\n<meta name=\"description\" content=\"Steps: 1. Define New Segment for DFF in Transactions forms. 2. Define Security Rules 3. 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