{"id":4356,"date":"2014-01-02T11:52:12","date_gmt":"2014-01-02T06:22:12","guid":{"rendered":"http:\/\/erpschools.com\/?p=4356"},"modified":"2014-01-02T11:52:12","modified_gmt":"2014-01-02T06:22:12","slug":"invoices-and-credit-memos-in-oracle-ar","status":"publish","type":"post","link":"https:\/\/erpschools.com\/erps\/articles\/invoices-and-credit-memos-in-oracle-ar","title":{"rendered":"Invoices and Credit Memos in Oracle AR"},"content":{"rendered":"<p>Invoices and Credit Memos in Oracle AR:<\/p>\n<p><span style=\"text-decoration: underline;\">Glossary<\/span>:<br \/>\n<span style=\"text-decoration: underline;\">Invoice<\/span>: A document that will convey how much the customer has to pay for the goods and services he has bought and due date for paying the amount.<br \/>\n<span style=\"text-decoration: underline;\">Credit Memo<\/span>: Negative amount to decrease the balance of the invoice.<br \/>\n<span style=\"text-decoration: underline;\">Balance of Invoice<\/span>: The amount that the customer has to pay.<\/p>\n<p><span style=\"text-decoration: underline;\">Example of scenario in which a Credit Memo is created<\/span>:<br \/>\nSay you have created an invoice of $5000 for a customer ABC and have sent it across. Later upon receiving the goods, customer realized one of them worth $1000 is defective and had to return it. We have already issued an invoice of $5000 but now we are supposed to charge them only $4000 because of the refund of $1000 for the defective piece. In such a situation, we create a credit memo of $1000 and apply to the invoice of $5000 to bring down its balance to $4000. We again send the credit Memo note to the customer to let them know that they have to pay us only $4000.<\/p>\n<p><span style=\"text-decoration: underline;\">Demo on how to<\/span><br \/>\n\u2022 Create Invoice<br \/>\n\u2022 Create Credit Memo<br \/>\n\u2022 Apply Credit Memo to Invoice<br \/>\n\u2022 Check the balance on the Invoice (should decrease)<br \/>\n\u2022 Underlying Tables<\/p>\n<p>1. Create Invoice:<br \/>\n&#8211; Navigation: Receivables Responsibility &gt; Transactions &gt; Transactions<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4358\" alt=\"INVandCM1\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/INVandCM11.png\" width=\"601\" height=\"365\" \/><\/p>\n<p>&#8211; Description of some important field in Transaction window:<br \/>\n<span style=\"text-decoration: underline;\">Source<\/span>: Lets you to identify the source of the invoice meaning whether invoice is created manually or has been\u00a0imported.<br \/>\nNavigation: Setup&gt; Transactions &gt; Sources<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4359\" alt=\"INVandCM2\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/INVandCM2.png\" width=\"602\" height=\"469\" \/><br \/>\nSource Setup lets you define the below:<br \/>\n\u2022 If automatic Numbering should be used<br \/>\n\u2022 If the Reference field in Transaction window should hold the Sales Order number (if it has been imported from Sales Order)<br \/>\n\u2022 Which Transaction Class can use this Source<br \/>\n<span style=\"text-decoration: underline;\">Class<\/span>: What type of transaction you want create. Enter Invoice here.<br \/>\n<span style=\"text-decoration: underline;\">Number<\/span>: A unique identifier for the transaction created. If automatic numbering is enabled in Source setup, the\u00a0number will be generated automatically else will have to enter the number manually.<br \/>\n<span style=\"text-decoration: underline;\">Type<\/span>: Transaction Type is another setup screen that lets you default some of the attributes like the below when\u00a0you are creating a transaction:<br \/>\n\u2022 GL Accounts for Receivables ,Revenue and other account classes that are required for accounting.<br \/>\n\u2022 For what kind of transactions this information should be defaulted<br \/>\n\u2022 Whether positive mount or negative amount can be entered while creating the transaction<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4361\" alt=\"INVandCM3\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/INVandCM3.png\" width=\"605\" height=\"321\" \/><br \/>\n<span style=\"text-decoration: underline;\">Reference<\/span>: Holds the Sales Order number if it has been imported from Sales Order<br \/>\n<span style=\"text-decoration: underline;\">Legal Entity<\/span>: Give the name of the Legal Entity for which this transaction has to be created in<br \/>\n<span style=\"text-decoration: underline;\">Date<\/span>: Date for the invoice<br \/>\n<span style=\"text-decoration: underline;\">GL Date<\/span>: Date that should be used when this transaction is being transferred to GL<br \/>\n<span style=\"text-decoration: underline;\">Bill to<\/span>: Enter the Customer name to whom the invoice has to be raised.<br \/>\n<span style=\"text-decoration: underline;\">Currency<\/span>: Currency that is being used to report the amount in<br \/>\n<span style=\"text-decoration: underline;\">Payment Term<\/span>: When the invoice is due meaning by when the customer is expected to pay the amount on the\u00a0transaction.<br \/>\n<span style=\"text-decoration: underline;\">Payment Details<\/span>: The bank details you are expecting the customer to deposit the amount to.Enter the details and\u00a0click on Apply.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4362\" alt=\"INVandCM4\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/INVandCM4.png\" width=\"602\" height=\"455\" \/><\/p>\n<p>&#8211; Once the above fields are entered, save the work.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4363\" alt=\"INVandCM5\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/INVandCM5.png\" width=\"602\" height=\"363\" \/><\/p>\n<p>&#8211; Click Line Items button to enter the invoice line details<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4364\" alt=\"INVandCM6\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/INVandCM6.png\" width=\"601\" height=\"137\" \/><\/p>\n<p>&#8211; Enter the Item, quantity and the unit price of the item and save the work.<\/p>\n<p>&#8211; Complete the transaction by clicking the Complete button. Only if the transaction is Complete, further actions can be done on it.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4365\" alt=\"INVandCM7\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/INVandCM7.png\" width=\"602\" height=\"365\" \/><\/p>\n<p>&#8211; Distributions are automatically created. What GL Accounts to use will be decided by the Transaction Type setup.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4366\" alt=\"INVandCM8\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/INVandCM8.png\" width=\"602\" height=\"128\" \/><\/p>\n<p>&#8211; And our invoice 501005 is created.<\/p>\n<p>2. Create Credit Memo :<br \/>\n&#8211; Navigation: Receivables Responsibility &gt; Transactions &gt; Transactions<br \/>\n&#8211; Enter the below fields:<br \/>\n<span style=\"text-decoration: underline;\">Class<\/span>: Credit Memo<br \/>\n<span style=\"text-decoration: underline;\">Type<\/span>: Appropriate transaction type for Credit Memo<br \/>\n<span style=\"text-decoration: underline;\">Bill To<\/span>: Customer Name for whom this Credit Memo is being created<br \/>\n<span style=\"text-decoration: underline;\">Payment Details<\/span>: Enter the Bank Account details<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4367\" alt=\"INVandCM9\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/INVandCM9.png\" width=\"601\" height=\"363\" \/><\/p>\n<p>&#8211; Click on Line Items button to create the CM line.<br \/>\n<span style=\"text-decoration: underline;\">Item<\/span>: Enter the item being returned.<br \/>\n<span style=\"text-decoration: underline;\">Amount<\/span> : -1000 as this is the refund that we giving to the customer for returning the item.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4368\" alt=\"INVandCM10\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/INVandCM10.png\" width=\"602\" height=\"141\" \/><\/p>\n<p>&#8211; Save the work.<br \/>\n&#8211; Complete the transaction by clicking the Complete button on the Transaction window.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4369\" alt=\"INVandCM11\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/INVandCM111.png\" width=\"603\" height=\"365\" \/><\/p>\n<p>&#8211; With this CM 501006 is created.<\/p>\n<p>3. Apply the CM to Invoice.<\/p>\n<p>&#8211; Navigation: Receivables resp &gt; Transactions &gt; Transactions<br \/>\n&#8211; Query the CM (501006) that you want to apply:<\/p>\n<p>&#8211; From the menu select Actions &gt; Applications<\/p>\n<p>&#8211; Enter Apply To as 501005 which is the Invoice number that you want to apply this CM to.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4370\" alt=\"INVandCM12\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/INVandCM12.png\" width=\"602\" height=\"183\" \/><\/p>\n<p>&#8211; Save the work.<\/p>\n<p>4. Check the balance on the Invoice.<br \/>\n&#8211; Query the invoice 501005. Since CM has been applied, the balance of the invoice is $4000. That means customer has<br \/>\nto pay us $4000 only and not $5000.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4371\" alt=\"INVandCM13\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/INVandCM13.png\" width=\"603\" height=\"366\" \/><\/p>\n<p>&#8211; Click on Details button in Balance Due section which will give you a detailed activity happened against the<br \/>\ninvoice and what is the balance at the end of the day.<br \/>\n&#8211; Since a CM worth $1000 has been applied to it, you see that activity against Credits entry.<br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4372\" alt=\"INVandCM14\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/INVandCM14.png\" width=\"599\" height=\"325\" \/><\/p>\n<p>5. Underlying Tables that get populated when an invoice is created<br \/>\nRA_CUSTOMER_TRX_ALL &#8211; Stores Invoice Header details<br \/>\nRA_CUSTOMER_TRX_LINES_ALL &#8211; Stores Invoice Lines details<br \/>\nRA_CUST_TRX_LINE_GL_DIST_AL &#8211; Stores Invoice Distribution details<br \/>\nAR_RECEIVABLE_APPLICATIONS_ALL \u2013 This table gets populated when credit memo is applied to invoice \/ anything<br \/>\ngets applied to anything.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Invoices and Credit Memos in Oracle AR: Glossary: Invoice: A document that will convey how much the customer has to pay for the goods and services he has bought and due date for paying the amount. Credit Memo: Negative amount to decrease the balance of the invoice. Balance of Invoice: The amount that the customer [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3,12,46],"tags":[164,165,166,167,168],"class_list":["post-4356","post","type-post","status-publish","format-standard","hentry","category-articles","category-financials","category-receivables","tag-apply-credit-memo-to-invoice","tag-credit-memos","tag-invoice-balance","tag-invoice-tables","tag-invoices"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Invoices and Credit Memos in Oracle AR - erpSchools<\/title>\n<meta name=\"description\" content=\"Invoices and Credit Memos in Oracle AR\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/erpschools.com\/erps\/articles\/invoices-and-credit-memos-in-oracle-ar\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Haritha\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/erpschools.com\/erps\/articles\/invoices-and-credit-memos-in-oracle-ar#article\",\"isPartOf\":{\"@id\":\"https:\/\/erpschools.com\/erps\/articles\/invoices-and-credit-memos-in-oracle-ar\"},\"author\":{\"name\":\"Haritha\",\"@id\":\"https:\/\/erpschools.com\/erps\/#\/schema\/person\/a72dd96f9fdf6f7a93ca9ad64865da2d\"},\"headline\":\"Invoices and Credit Memos in Oracle AR\",\"datePublished\":\"2014-01-02T06:22:12+00:00\",\"dateModified\":\"2014-01-02T06:22:12+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/erpschools.com\/erps\/articles\/invoices-and-credit-memos-in-oracle-ar\"},\"wordCount\":886,\"commentCount\":6,\"publisher\":{\"@id\":\"https:\/\/erpschools.com\/erps\/#organization\"},\"image\":{\"@id\":\"https:\/\/erpschools.com\/erps\/articles\/invoices-and-credit-memos-in-oracle-ar#primaryimage\"},\"thumbnailUrl\":\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/INVandCM11.png\",\"keywords\":[\"Apply Credit Memo to Invoice\",\"Credit Memos\",\"Invoice Balance\",\"Invoice Tables\",\"Invoices\"],\"articleSection\":[\"Articles\",\"Financials\",\"Receivables\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/erpschools.com\/erps\/articles\/invoices-and-credit-memos-in-oracle-ar#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/erpschools.com\/erps\/articles\/invoices-and-credit-memos-in-oracle-ar\",\"url\":\"https:\/\/erpschools.com\/erps\/articles\/invoices-and-credit-memos-in-oracle-ar\",\"name\":\"Invoices and Credit Memos in Oracle AR - 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