{"id":4778,"date":"2014-04-21T23:02:42","date_gmt":"2014-04-21T17:32:42","guid":{"rendered":"http:\/\/erpschools.com\/?p=4778"},"modified":"2014-04-21T23:02:42","modified_gmt":"2014-04-21T17:32:42","slug":"procure-to-pay-oracle-r12","status":"publish","type":"post","link":"https:\/\/erpschools.com\/erps\/apps-process-flows\/procure-to-pay-oracle-r12","title":{"rendered":"Procure to Pay (p2p) R12"},"content":{"rendered":"<p>Procure to Pay process which is also known as P2P cycle is followed by any organization in any ERP system if they would like purchase any products (it could raw materials, office supplies, infrastructure etc). Of course when there is a purchase there should be a payment. \u00a0This entire process of purchasing a product and making payment for that product to supplier is called procure to pay process.<\/p>\n<pre>\nWatch the <a href=\"http:\/\/erpschools.com\/articles\/procure-pay-cycle-video\" title=\"Procure to Pay Cycle Video\" target=\"_blank\">procure-pay-cycle-video<\/a> \n\nArticle with 11i screen shots: <a href=\"http:\/\/erpschools.com\/articles\/procure-to-pay-cycle\" title=\"Procure to Pay Cycle 11i\" target=\"_blank\">Procure to Pay Cycle 11i<\/a>\n\nQuery: <a href=\"http:\/\/erpschools.com\/scripts\/procure-to-pay-cycle-query\" title=\"Procure to Pay Cycle Query\" target=\"_blank\">Procure to Pay Cycle Query<\/a>\n\n<\/pre>\n<p>Though this process is not specific to oracle ERP system, screen shots shown in the below are from Oracle ERP.<\/p>\n<ul>\n<li>Create Requisition<\/li>\n<li>Create Purchase Order<\/li>\n<li>Create Inventory Receipt<\/li>\n<li>Enter AP Invoice<\/li>\n<li>Make Payment<\/li>\n<li>Transfer to GL<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4807\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications8.png\" alt=\"Oracle_Applications\" width=\"357\" height=\"335\" \/><\/p>\n<p>Enter the below information like requisition type and item details as shown below<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4779\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-2.png\" alt=\"Oracle_Applications 2\" width=\"754\" height=\"522\" \/><\/p>\n<p>Enter Quantity and Save Requisition. You can save the requisition number at this stage.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4780\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-3.png\" alt=\"Oracle_Applications 3\" width=\"750\" height=\"527\" \/><\/p>\n<p>Click Approve button and Submit for Approval<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4781\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-4.png\" alt=\"Oracle_Applications 4\" width=\"751\" height=\"546\" \/><\/p>\n<p>Once requisition is approved we will not be able to open the requisition again. We can check the requisition details in Requisition summary form.<\/p>\n<p>Navigation: Purchasing Responsibility &gt; Autocreate<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4782\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-5.png\" alt=\"Oracle_Applications 5\" width=\"343\" height=\"352\" \/><\/p>\n<p>Enter requisition number which is saved and hit TAB to ensure you requisition is valid. Make sure you empty the Ship-To and Buyer fields as it might add un-necessary condition to your search query.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4783\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-6.png\" alt=\"Oracle_Applications 6\" width=\"653\" height=\"523\" \/><\/p>\n<p>Once you find the requisition select it by enabling the checkbox and choose the type of document you want to create. In this example we are converting requisition into &#8220;Standard Purchase Order&#8221;. You also have the option to convert requisition into RFQ.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4784\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-7.png\" alt=\"Oracle_Applications 7\" width=\"993\" height=\"470\" \/><\/p>\n<p>Choose automatic if you wish to convert this single requisition into one purchase order. Choose manual if you want to add multiple requisitions into one purchase order.<\/p>\n<p>In the below screen you can choose the supplier and supplier site. If you skip here you will need to enter on Purchase Order form before you submit PO for approval.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4785\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-8.png\" alt=\"Oracle_Applications 8\" width=\"609\" height=\"350\" \/><\/p>\n<p>Once you click on Create button all requisition information is transferred to Purchase Order Form.<\/p>\n<p>Select Ship-To field carefully as this is required to create inventory receipt \/ purchasing receipt.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4786\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-9.png\" alt=\"Oracle_Applications 9\" width=\"991\" height=\"598\" \/><\/p>\n<p>Click Approve button and submit for approval. Assuming that you have enough $ limit or it is approved by concerned person we will move on to next step.<\/p>\n<p>Now PO being sent to Supplier , we can expect the products to be delivered to us. Once items \/ products are delivered to us we will create Receipt to record the details of the products received.<\/p>\n<p>We can create Receipt in purchasing module or inventory module.<\/p>\n<p>Navigation: Purchasing Responsibility &gt; Receiving &gt; Receipts<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4787\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-10.png\" alt=\"Oracle_Applications 10\" width=\"358\" height=\"347\" \/><\/p>\n<p>Select the organization that you have selected in &#8220;Ship-To&#8221; filed of Purchase order<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4788\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-11.png\" alt=\"Oracle_Applications 11\" width=\"398\" height=\"300\" \/><\/p>\n<p>Enter the Purchase order number on find screen and find it.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4789\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-12.png\" alt=\"Oracle_Applications 12\" width=\"655\" height=\"552\" \/><\/p>\n<p>If your PO is found then it will open &#8220;Receipt Header&#8221; and &#8220;Receipts&#8221; form.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4790\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-13.png\" alt=\"Oracle_Applications 13\" width=\"830\" height=\"529\" \/><\/p>\n<p>Move Receipt Header form side and check the line you would like to receive. If sub inventory is not defaulted automatically choose sub inventory in which you would like to receive the material like FGI, Stores etc.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4791\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-14.png\" alt=\"Oracle_Applications 14\" width=\"828\" height=\"523\" \/><\/p>\n<p>Once you enter all the information Make sure to Save the Receipt.<\/p>\n<p>Once you create a receipt for PO you will not be allowed to create another receipt for the same PO. It is allowed only in case of partial receipts.<\/p>\n<p>Along with items \/ products supplier will also send Invoice asking for payment.<\/p>\n<p>Navigation: Payables Responsibility &gt; Invoices &gt; Entry &gt; Invoices<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4792\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-15.png\" alt=\"Oracle_Applications 15\" width=\"359\" height=\"284\" \/><\/p>\n<p>Enter the information as per the document (Invoice) received from supplier<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4793\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-16.png\" alt=\"Oracle_Applications 16\" width=\"1123\" height=\"595\" \/><\/p>\n<p>Once the header information is entered we will match the invoice with purchase order by clicking Match button.<\/p>\n<p>Enter Purchase Order Number and Find it.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4794\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-17.png\" alt=\"Oracle_Applications 17\" width=\"852\" height=\"431\" \/><\/p>\n<p>Once the PO is found select the &#8220;Match&#8221; checkbox and click Match button at the bottom.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4795\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-18.png\" alt=\"Oracle_Applications 18\" width=\"989\" height=\"593\" \/><\/p>\n<p>Once the PO is matched you can see the Total amount in General Tab as shown below.<\/p>\n<p>Click Calculate Tax button to add any tax if it is applicable.<\/p>\n<p>The total amount on header should be equal to total of line amounts.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4796\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-19.png\" alt=\"Oracle_Applications 19\" width=\"990\" height=\"594\" \/><\/p>\n<p>Click Actions Button and Select Validate option.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4797\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-20.png\" alt=\"Oracle_Applications 20\" width=\"484\" height=\"570\" \/><\/p>\n<p>Make sure Invoice is validated correctly as shown below.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4798\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-21.png\" alt=\"Oracle_Applications 21\" width=\"403\" height=\"186\" \/>&#8216;<\/p>\n<p>Again click on Actions button and this time select &#8220;Create Accounting&#8221; option. choose Final Post to send accounting information directly to GL and post.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4799\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-22.png\" alt=\"Oracle_Applications 22\" width=\"482\" height=\"575\" \/><\/p>\n<p>Once accounting is successful you will be greeted with the following message.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4800\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-23.png\" alt=\"Oracle_Applications 23\" width=\"307\" height=\"115\" \/><\/p>\n<p>Now in General Tab of Invoice you should be able to see the Status as below.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4801\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-24.png\" alt=\"Oracle_Applications 24\" width=\"388\" height=\"173\" \/><\/p>\n<p>Normally any company will wait for the due date to make payment. If we\u00a0choose to pay ahead also we can pay it.<\/p>\n<p>Navigation: Scheduled Payments &gt; Pay..1<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4802\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-25.png\" alt=\"Oracle_Applications 25\" width=\"1054\" height=\"590\" \/><\/p>\n<p>Payments form will open as shown below.<\/p>\n<p>Enter Payment Method and payment process profile details<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4803\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-26.png\" alt=\"Oracle_Applications 26\" width=\"991\" height=\"594\" \/><\/p>\n<p>Save your payment by clicking SAVE button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4804\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-27.png\" alt=\"Oracle_Applications 27\" width=\"992\" height=\"593\" \/><\/p>\n<p>Once payment is done we need to create accounting.<\/p>\n<p>Click Actions button and select Final Post.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4805\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-28.png\" alt=\"Oracle_Applications 28\" width=\"398\" height=\"592\" \/><\/p>\n<p>Finally, Make sure your payment is recorded in &#8220;View Payments&#8221; tab of your invoice. You might need to re-query your invoice to see this information.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-4806\" src=\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications-29.png\" alt=\"Oracle_Applications 29\" width=\"1059\" height=\"593\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>If you have any questions \/ comments please let us know in the comments section.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Procure to Pay process which is also known as P2P cycle is followed by any organization in any ERP system if they would like purchase any products (it could raw materials, office supplies, infrastructure etc). Of course when there is a purchase there should be a payment. \u00a0This entire process of purchasing a product and [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[24],"tags":[112,99,241,242,139],"class_list":["post-4778","post","type-post","status-publish","format-standard","hentry","category-apps-process-flows","tag-oracle","tag-oracle-apps","tag-p2p","tag-procure-to-pay","tag-r12"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Procure to Pay (p2p) R12 - erpSchools<\/title>\n<meta name=\"description\" content=\"procure to pay oracle r12\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/erpschools.com\/erps\/apps-process-flows\/procure-to-pay-oracle-r12\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Prudhvi\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/erpschools.com\/erps\/apps-process-flows\/procure-to-pay-oracle-r12#article\",\"isPartOf\":{\"@id\":\"https:\/\/erpschools.com\/erps\/apps-process-flows\/procure-to-pay-oracle-r12\"},\"author\":{\"name\":\"Prudhvi\",\"@id\":\"https:\/\/erpschools.com\/erps\/#\/schema\/person\/dbed9bb7fb66aa7a700fc565da024512\"},\"headline\":\"Procure to Pay (p2p) R12\",\"datePublished\":\"2014-04-21T17:32:42+00:00\",\"dateModified\":\"2014-04-21T17:32:42+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/erpschools.com\/erps\/apps-process-flows\/procure-to-pay-oracle-r12\"},\"wordCount\":823,\"commentCount\":25,\"publisher\":{\"@id\":\"https:\/\/erpschools.com\/erps\/#organization\"},\"image\":{\"@id\":\"https:\/\/erpschools.com\/erps\/apps-process-flows\/procure-to-pay-oracle-r12#primaryimage\"},\"thumbnailUrl\":\"http:\/\/erpschools.com\/erps\/wp-content\/uploads\/img\/Oracle_Applications8.png\",\"keywords\":[\"Oracle\",\"Oracle Apps\",\"p2p\",\"procure to pay\",\"R12\"],\"articleSection\":[\"Process Flows\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/erpschools.com\/erps\/apps-process-flows\/procure-to-pay-oracle-r12#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/erpschools.com\/erps\/apps-process-flows\/procure-to-pay-oracle-r12\",\"url\":\"https:\/\/erpschools.com\/erps\/apps-process-flows\/procure-to-pay-oracle-r12\",\"name\":\"Procure to Pay (p2p) R12 - 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